mep estimating

Terms & Conditions

These are the only accepted terms and conditions under which all services are supplied by Exactus MEP Ltd Company

Number 16397756

1. Using the drawings/plans and specifications you have provided we Exactus MEP Ltd provide an estimating service and produce an estimate of the expected costs involved in completing the work.

2. We can offer a fixed price in some instances or can agree a time spent option. New clients may be required to pay 50% a deposit

prior to commencing work.

3. We aim to complete the estimate within the time frame agreed once we have received drawings/plans (subject to these being

received before 4pm). The completed estimate can be returned to you in excel format, client copy of your complete

estimate will be returned once you have confirmed you are happy with what has been quoted.

4. We can customise and amend items to your specific requirements such as labour rates and profit margins.

5. Should your drawings/plans not include any dimensions, we will have no choice but to scale from the drawings/plans in order to

gauge those dimensions.

6. Due to a vast array of options in construction, there will be elements of jobs that cannot be sensibly priced and will either not be

priced or a P.C Sum will be used unless we are able to receive a quote from a third party company.

7. We will start work as soon as you instruct us to proceed and the drawings/plans and specification have been received and we

therefore reserve the right to charge the full order price should you cancel your order.

8. Once work has been started on an estimate, a refund cannot be given.

9. An invoice will be emailed to you via the email address supplied at completion of estimate. If you would like particular details

recorded on your invoice, please let us know before payment has been taken.

10. All estimates produced by Exactus MEP Ltd are estimates and are not intended to be fixed quotations. We cannot guarantee or accept

responsibility for any variations in the actual build cost.

11. We have no responsibility to you other than to complete and return the estimates and to provide a free reviewing service

12. You acknowledge that any estimate of quantities needed, advice as to the suitability of any goods for any particular purpose and

any plan or measurement given by us is given for guidance only and without liability.

13. Any typing error or clerical omission in any sales literature, website content, price list, estimate or any other document issued by

Exactus MEP Ltd may be corrected without any liability.

14. We are entitled to cancel the contract or reduce the volume of service provided if we are forced to do so by circumstances out of

our control such as industrial action, war, fire, natural disasters and so on; we will not be liable for any loss or damage incurred from this.

15. We may terminate the contract should you become bankrupt or insolvent; notice will be given by us in this event.

16. We may make improvements and changes deemed necessary to the service from time to time without giving you notice.

17. We exclude ourselves and our associates of any liability for loss or profit, business, information/data or any other financial loss or

any incidental, indirect, special or punitive damages of any kind.

18. The contract is made once you have instructed us to proceed.

19. VAT is applicable as we are vat registered.

Your responsibilities as the Main Contractor:

This Estimate is based upon the drawings and information supplied by you (the Main Contractor) in relation to this project.

This Estimate is based upon information relating to your working practices and additional information provided during your discussions

with our Designer at the pre-estimate stage.

Definition of Prime Cost sums (pc sums): An allowance has been calculated for the supply of work or materials or both to be provided by a

contractor or supplier that will be nominated by the client, the allowance is exclusive of any profit mark up or attendance (such as material

handling, scaffolding and rubbish clearance etc) by the main contractor. Payments are based on the quotation/invoices of the supplied

items by the contractor plus addition of reasonable / agreed percentages for overhead costs and profits. If the contractors actual cost is

higher than the stated amount then the contract sum will be increased to meet any shortfall and if the cost to the contractor is lower, then

the contract sum will be reduced by the balance.

When the Estimate has been completed it is your sole responsibility as the Main Contractor to check the estimate to make sure that all

items have been included for by Exactus MEP Ltd and that you are fully happy and in agreement with the estimate before it is used for quotation and tendering purposes.

If the Estimate requires any alterations to meet your expected project cost, please contact Exactus MEP Ltd who can make the necessary

amendments and provide new reports for both you and your Client. Depending on the level of work involved we may need to request an

additional fee but will confirm prior to carrying out any work.

It is your sole responsibility as Main Contractor to ensure that the specification included in our Estimate complies with all Building

Regulations and that all building systems and product stated meet the required standards in relation to both; “building practices” and

“Warranty / Guarantee” satisfactions